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System Overview Chapter 2 39
System Overview
• The number of saved messages.
• The number of new fax messages (if the fax keycode is applied).
• The number of saved fax messages (if the fax keycode is applied).
• Warning messages that appear in red if:
— an extension is specified for the mailbox, but no telephone set is associated with the
extension
— the telephone is currently forwarded
— an off-premise notification is not allowed
— the outbound transfer is not allowed
— the alternate greeting is selected
— messages are not accepted
— the mailbox is full
Also, My Mailbox displays useful messages to help you familiarize yourself with lesser-known
features. For example,
— You can use the Off Premise Notification to be notified at a location different from
your telephone set when you receive a new or an urgent message.
— You can use the Outbound Transfer to allow your callers to reach you at a destination
different from your telephone set by the press of a key.
Off Premise Notification (OPN)
OPN allows you to enter a destination that may be an extension, an external number or a pager
number. You can turn notifications on or off, apply start and end times, and select a message type.
Outbound Transfer
You can enter either an extension number as your outbound transfer destination or a telephone
number to for outbound calling.
Greeting and Spoken Name
You can use the greetings and spoken name page to record or re-record your spoken name,
standard greetings (primary and alternate), and three personalized greetings. For each spoken
name and greeting, a guide text informs you whether the corresponding is recorded.
Personal Attendant
You can either select the system attendant as your personal attendant (default setting) or can enter
a specific extension.