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C H A P T E R 4
Usingyour roomsystem
26
Button Procedure
Email
Whiteboard
Email the whiteboardfile.
Leave Meeting Disconnect the room system from the Lync meeting (see Ending meetings
on page 28).
Presenting content during meetings
Duringa meeting, users can present thefollowing:
l Their computer screens
l Files
l A digital whiteboard
N OT E
Remote participants connecting to the meeting via some smartphones and other mobile
devices are unable to view shared computer screens or whiteboardsessions due to limitations
of theLync client softwarefor those devices.
Presenting computer screens
Users with laptops can connect the laptopharness’s HDMI cable orVGA cable to their laptops to
present their laptops’ video outputs. If the console prompts the user to sharethe screen, the user
should press Yes.
Alternatively, these users can join theLync meeting from their laptops’ Lync client software.
Whenpromptedto confirm that they’re in themeetingroom, these users should click Yes. Next,
they should click Presentation in Lync software and then select what they want to share.
N OT E
Whenremote participants join a meeting and are prompted to confirm that they’re in the
meeting room, they should click No. They canthen click Presentation in Lync software and
select what they want to share.
Other participants attendingthe meetingin person see the user’s computer screen onone of the
interactive flat panels. Remote participants also seethe user’s computerscreen in real time.
Presenting files
A user who joins the meeting from his or her computer can share files, including PowerPoint files.