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C H A P T E R 1
Welcome
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Using the installed Lync Room System software, you canstart a meeting and connect with other
individuals or meeting rooms with a single tap on the console or the interactive flat panels. You
can write or draw on the interactive flat panels using the whiteboard feature, connect an optional
guest laptopto share its screen and sharefiles with connected individuals and meeting rooms in
real time.
Features
Yourroom system includes thefollowing features.
Integration with Lync
The SMARTRoomSystem integrates with your organisation’s existing Lync infrastructure,
enabling users to schedule meetings, remotely join meetings and share PowerPoint files using
the Lync client software already installed on theircomputers.
Simple startup
Once the room system turns on, the console and the interactive flat panels show the meeting
room’s schedule, includingwhen the meeting room is bookedand when it’s available. Users can
start a scheduled meeting by pressing themeeting’s block in the schedule on either the console
or the interactive flat panels. Lync Room System software enables users to connect to remote
participants and shares video and audio.
Alternatively, users can start ad hoc meetings or whiteboard sessions with a single press of the
console or interactive flat panels.
Automatic sharing of video and audio
Whenusers start or join meetings, the room system shares videoand audio automatically
without requiring any manual setupon the users’ part. The room system’s high definition camera,
microphones andspeakers facilitate users’ communicationduring the meeting.
Collaboration
Using Lync Room System software’s whiteboard feature, users can write or draw notes on the
interactive flat panels, automatically sharing with remote participants. Users can also write or
draw overMicrosoftPowerPoint® files attachedto the scheduledmeeting as well as connect
their laptops to share thelaptop screens.
Presence detection
Each interactive flat panel has two presence detection sensors on its framethat can detect
people up to 5m (16') away. When thesensors detect people in the meeting room, the room
system turns on. Whenthe sensors no longer detect people in themeeting room, theroom
system enters Standby mode.